What does it take for a meeting to truly work? 

Most organisations think in terms of bigger screens or better sound. Yet the real challenge is participation. 

Over 60% of employees in 2025 confess they “zone out” during virtual meetings when technology is clunky. It is not the lack of features but a lack of unified simplicity. 

At GITEX 2025, MAXHUB will present a portfolio that places people back at the centre of collaboration. Each solution aims to remove the barriers that typically frustrate employees, like delayed starts, tangled wiring, static video feeds, and poor sound. Let the focus in every meeting shift back to people, their ideas, and their collaboration.

The Utilisation Gap In Meetings

Even as hybrid adoption crosses 70% worldwide, meeting rooms remain underused. Current booking and utilisation rates for tech companies average between 35% and 65%. Only the most optimised spaces reach 70%+. 

The reasons are familiar: 

  • Technical glitches, 
  • Poor AV quality, and 
  • Delayed starts. 

Late meetings alone cost billions in lost productivity globally. MAXHUB’s unified communication system responds to this with solutions that minimise delays and maximise inclusivity.

The XCore Kit Pro - Streamlined Power for Larger Rooms

This video conferencing system is designed for medium to large meeting rooms. Instead of multiple cables and complex integration, the XCore Kit Pro functions through a single Cat5e/Cat6a line connecting the console and mini-PC. That difference cuts setup time and reduces the risk of errors. 

The result: Fewer late starts and better room utilisation.

Some of the key highlights of the system are:

  • Runs Microsoft Teams Rooms on Windows 11 IoT Enterprise
  • Dual-screen Teams Rooms solution with wireless and 4K wired content sharing
  • 11.6-inch touch console with PIR sensor for automatic wake-up
  • Remote management through MAXHUB Pivot

When companies optimise meeting room deployment with such conference room video system, utilisation rates trend closer to the 70% benchmark, which improves collaboration outcomes across teams.

The XBoard - Display for large meeting room

Numbers prove why this product matters for futuristic organisations of today. Nearly 47% of hybrid employees say they feel more engaged when AI-driven tools adapt dynamically. The XBoard does exactly that with speaker tracking, auto framing, and spatial sound. Instead of a static camera view, participants experience an active environment that mimics natural face-to-face dialogue.

Want to know more about its core strength? Here they are:

  • 50MP AI camera with optical and hybrid zoom
  • Interactive flat panel supporting 50 simultaneous touch points
  • Multi-microphone array with 180° pickup range
  • High-fidelity audio with dual 10W + 20W speakers

The global video conferencing market, valued at $14.2 billion in 2024, is expanding strongly in 2025. Within this growth, interactive flat panels for Teams Rooms like the XBoard are increasingly seen as the gold standard for collaborative environments.

The XBar U50 - Video conferencing device

In small to medium spaces, simplicity is the deciding factor. More than 50% of employees cite technical glitches as the number one cause of disengagement in hybrid meetings. The XBar U50 eliminates that risk with USB plug-and-play connectivity. No steep learning curve, no waiting for IT support.

Its standout features include:

  • 100MP dual-eye camera with 125° field of view
  • 12 beam-forming microphones covering 8m range
  • FlexMount system for versatile installation
  • Remote management capability

Moreover, its straightforward design aligns with the needs of organisations adopting hybrid work rapidly. With the global market for conference room solutions projected to grow from USD 1.9 billion in 2025 to USD 7.6 billion by 2035 (12.3% CAGR), the demand for effortless setups like the U50 will only accelerate.

Smarter Management Behind the Scenes

Hardware alone does not guarantee effective collaboration. Cloud-based booking systems are a $1.8 billion market in 2025, boosted by IoT tracking and AI assistants. MAXHUB’s Pivot complements this trend with remote device and room management, enabling organisations to maintain uptime and reduce wasted minutes. This balance of visible and invisible technology ensures meetings work seamlessly every time.

Where MaxHUB Comes Of Real Use

MAXHUB solutions transform everyday meeting challenges into seamless experiences by fitting the unique needs of different work environments.

  • Large Enterprises: Conference halls and strategy rooms use the XCore Kit Pro to cut setup time and keep utilisation rates high.
  • Creative Teams & Innovation Labs: The XBoard’s AI camera tracking and interactive flat panel foster brainstorming and dynamic collaboration.
  • SMBs & Growing Organisations: The XBar U50 offers plug-and-play simplicity for smaller meeting rooms where IT support is limited.
  • Hybrid Workplaces: Pivot’s remote monitoring and booking systems reduce downtime and ensure rooms are ready when needed.
  • Customer-Facing Spaces: Reception areas and demo rooms gain impact through integrated MAXHUB video and sound systems that enhance client interactions.

Where You Can See It All

As you are aware by now, these solutions are part of a quiet transformation to make collaboration frictionless and human again.

But don’t believe it until you see it. Join us at Dubai World Trade Centre from 13–17 October. Our team along with MAXHub’s at Hall 4, Stand H4A-B15 is all set to showcase live demos of the XCore Kit Pro, XBoard, and XBar U50. You’re also free to discuss how your own meeting spaces can achieve higher utilisation and better engagement.

Don’t miss this chance at any cost. Let’s work towards a better, digitally-optimised future, together.